Release Notes (version 4.3.0)

What changed since version 4.2.0?

• Previously PreBook could only facilitate dedicated MTN connectivity and static or Dynamic DNS via ADSL connections.

• Now any 24/7 internet connection can be used to enable PreBook.

• This includes internet connections like: ADSL, 3G, EDGE, HSDPA, iBurst, etc.

• This results in making the installation and configuration of PreBook very simple and not that complex any more as well as more reliable connectivity to Establishments using the PreBook software.

• Changes were made to the back-end PreBook Booking Engine to make it much easier for the end user or consumer to make real-time online bookings via the internet.

• PreBook now integrates with a secure POS system that can facilitate all debit and credit cards and is EMV compliant and VISA and Master approved.

• This added PED (Pin Entry Device) device integrates with the PreBook software and enables automatic reconciliation of transaction inside the PreBook software and accounting.
  

• PreBook servers were moved to the FNB hosting facilities in Randburg resulting in a more secure and reliable service to our clients.

• A few changes were made in the PreBook Client Application as requested by our current users which are:

• Confirmation letter changes – The format and layout of the confirmation letter has changed and the ability to add a word document to such a confirmation letter makes it more flexible to add things like maps and directions, special conditions, cancellation policy, etc.

Example of confirmation letter

Example added word document

• A new Quotation functionality was added for making and emailing a quick quotation to the client.

• Guest details were added to the tool-tip text so that one can see which guest is booked in each reservation. It’s been difficult in the past to see which guest was staying under a company name in what room.

• The current date has been highlighted in the top of the reservation grid screen. (See figure above)

• Receipts for deposits paid will be generated automatically once a deposit payment is received. Users forgot in the passed and this caused the books not to balance at the end of the day.

• After an invoice is raised and the guest is checking out and wants to settle his account – the amount due will be automatically be carried over to the payments received screen if opened from the Reservation screen.

• Contacts and guest details can now be edited directly from the reservations screen.

• When switching between batches of rooms (more than 15 rooms) it will stick with the selected date and not default back to the current date as in previous versions.

• It is now possible to logout or switch users without closing the application. Select Options – Security – Log Out or Ctrl-L to log out.

• Contact details (Phone no and email) of the contact person and guest were added to the invoice and statements.

• When making a group booking – the not available rooms will be excluded from the selection list.

• Added a check box on reservation screen to select when the new contact is also the client. The contact person details will then be carried over to the next tab where the guest details are captured.

• Added new arrivals/departures report.

• Added new debtor age analysis report.

• Name of directors can now be added to the footers of print-outs.

• Duplicate entries of contacts and clients can now be resolved.

• Scrolling in the grid list views is now possible.

• All search results, contact and guest details, report information, etc. can now be exported to Excel.